This Privacy Policy was last updated on 12 September 2021.

1. Who we are and principles

For the purposes of this privacy policy, the expression “Salsa Lovers” or “we” always means Salsa Lovers VZW, a Belgian “NPO”, registered under number BE0650.812.392 at Lange Kroonstraat 166, 2530 Boechout. You can also contact us via email at info@salsalovers.be.

In line with Salsa Lovers commitment to openness, we want to be transparent about the personal data which we collect, as well as where and how we use that personal data.

Salsa Lovers does not monetise or sell any of your personal data. We may collect personal data that is necessary to provide services (such as this website, our newsletter or the events which we organise). You can use our website without indicating any personal data, however if you want to use special services via our website, processing of personal data might become necessary.

2. Collection of data and information for operating the website

The Salsa Lovers website collects general data and information whenever a data subject or automated system calls up the website. This general data is stored in the server log files. The following may be collected: (1) the browser types and versions used; (2) the operating system used by the accessing system; (3) the website from which an accessing system reaches our website (so-called referrers); (4) the sub-websites; (5) the date and time of access to our website; (6) the user’s Internet protocol address (IP address); (7) the Internet service provider serving the accessing system; and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, Salsa Lovers does not draw any conclusions about the data subject. Rather, this information is needed to: (1) deliver the content of our website correctly; (2) optimize the content of our website; (3) ensure the long-term viability of our information technology systems and website technology; and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, Salsa Lovers analyzes anonymously collected data and information statistically, with the aim of increasing both data protection and data security, and to ensure an optimal level of protection for the personal data we process. Anonymous data contained in the server log files are stored separately from all personal data provided to Salsa Lovers by a data subject.

3. Cookies

The Salsa Lovers website uses cookies. Cookies are text files that are stored in a computer system via an Internet browser.

Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.

Through the use of cookies, Salsa Lovers can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

You may at any time prevent the setting of cookies through our website by configuring the settings in your internet browser so as not to accept cookies. Additionally, you can delete previously-set cookies in your browser. If you deactivate the setting of cookies, some functions may not be entirely usable anymore. You can find information how to configure all popular internet browsers on this external website: http://www.allaboutcookies.org/manage-cookies/

4. Links to other websites

The Salsa Lovers website may contain links to websites which are not controlled by Salsa Lovers. In such a case the privacy policy of the respective controller applies and you are responsible to ascertain if that privacy policy is acceptable to you.

5. Salsa Lovers events

Salsa Lovers regularly conducts events and for this employs the collection of personal data from participants and speakers for the purpose of the organisation of these events. We typically only require participants to provider their name and email address in order to participate in an event, yet you may provide further data if you so choose. We store and process this data for the purpose of reaching out to you before, during or after the event. When we cooperate with other organisations to conduct an event, the personal data you provide may be shared with this partner organisation.

6. Salsa Lovers legal basis for processing your data

There are four legal bases upon which Salsa Lovers collects, processes and transfers your personal data, as described in this Privacy Policy:

Contract: to consider potential or to fulfil an actual contract with you. If you are not able to provide this data, it is possible that Salsa Lovers will be unable properly or fully to perform its side of any contract with you. This processing is based on Article 6(1)(b) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the “GDPR”);

Legitimate Interest: in order to consider potential or to fulfil actual contracts with you and others, Salsa Lovers needs to collect and process personal data about you. This processing is based on Article 6(1)(f) of the GDPR;

Legal obligation: to satisfy a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations. This processing is based on Article 6(1)(c) of the GDPR;

Consent: also, Salsa Lovers may rely on your specific consent for it to use your personal data. You may revoke any such consent at any time, as specified in the second paragraph of section 12 (Data Retention + Termination of Processing) immediately below, and subject to the provisions of that section

7. Data Retention and termination of processing

Salsa Lovers does not keep your personal data for longer than is necessary for the purpose of the processing.

In any event, Salsa Lovers will stop the processing of your data where you ask Salsa Lovers to do so by contacting Salsa Lovers: (i) by email, via the email address stated below.

Please note that Salsa Lovers reserves the right not to discontinue such processing in any situation to the extent (only) that Salsa Lovers has:(i) a legal obligation; (ii) a contractual obligation; or (iii) a legitimate interest, to continue processing your data.

8. Your rights

Applicable data protection legislation gives you a number of specific rights, which include the following:

a right to data erasure;

a right to make a “subject access request” (i.e., a request for a copy of the data which we hold about you); your right of access can be exercised in accordance with applicable data protection legislation;

a right of correction (or, where appropriate, erasure) of data which we hold about you where this is inaccurate; a right to data portability;

a right to withdraw your future consent to our processing your personal data;

a right to contact and make enquiries of our data protection co-ordinator, who can be contacted by email via info@salsalovers.be.

a right to complain to the Belgian data protection authority.

If you exercise any of the above-listed rights, please be aware that in order to protect your privacy, Salsa Lovers may require you to undergo some verification tests to make certain that Salsa Lovers is dealing with you (rather than with an impostor).

You also have the right to be informed of the matters stated in this Privacy Policy.

You have the right to ask Salsa Lovers not to process your personal data for marketing purposes. However, it is not Salsa Lovers practice (and Salsa Lovers does not intend) either to use your data for any such purpose or to disclose your information to any third party for any such purpose. You can exercise your right to prevent such processing by contacting Salsa Lovers and so informing Salsa Lovers; to do that, please contact Salsa Lovers either via email or physical mail, as stated in the beginning of this policy.

9. Automated decision-making

Salsa Lovers does not employ automated decision-making or profiling.

10. Personal data processing by third parties

Salsa Lovers uses a third party processor to sell tickets for its events: SwingIT. The privacy statement can be consulted here: https://swingit.be/privacy_verklaring.html.

11. Changes to Salsa Lovers Privacy Policy

Any future change which Salsa Lovers may make to this Privacy Policy will be posted on this page. Salsa Lovers encourages you to check back frequently to see whether any updates or changes have been made to this Privacy Policy.

12. Contact

Questions, comments and requests regarding this Privacy Policy are welcome, and should be addressed by email, addressed to: info@salsalovers.be.